# Event Support On Autopilot Answer attendee questions 24/7. Share schedules, locations, and help everyone get the most out of your event. Canonical page: https://gnosari.com/ai-agents/event-helper **Event Helper**: Perfect for events & meetups Share event details, answer attendee questions, and help people get the most out of your event or meetup. ## What the conversation sounds like - **Visitor**: What time does the keynote start? - **Event Helper**: The opening keynote starts at 9:00 AM on Day 1. Doors open at 8:30 AM. Grab a coffee and a good seat! ## Why a conversation and not a form - **Attendees Ask at Their Own Pace**: Event websites dump all information at once. Attendees want specific answers at specific times. A conversational assistant lets each person ask what they need, when they need it, without information overload or searching through lengthy event pages. Versus a form: Event websites organize information for organizers. Conversations organize information for attendees. One serves your structure, the other serves their questions. - **Real-Time Beats Static Pages**: Schedule changes, room swaps, and last-minute additions happen at every event. A conversational assistant reflects updates instantly in every interaction, while static pages require attendees to refresh and re-check information they may have already read. Versus a form: Static schedules go stale the moment something changes. Conversations always deliver the current truth. - **Reduce Volunteer and Staff Burden**: Event staff spend most of their time answering the same ten questions: Where is registration? What is the Wi-Fi password? When is lunch? Your Event Helper handles these repetitive inquiries so your team focuses on ensuring the event runs smoothly. - **Personalized Session Recommendations**: Every attendee has different goals. Your Event Helper understands what each person is looking for and suggests relevant sessions from your schedule. This personalized guidance increases session attendance and overall event satisfaction. Versus a form: Printed agendas show everything to everyone. Conversations highlight what matters to each individual attendee. ## What it does - **Schedule Info**: Share session times, speakers, and locations instantly. - **Location Help**: Directions, parking, nearby hotels, and local tips. - **Ticket Questions**: Pricing, availability, refunds, and upgrades. - **FAQ Answers**: Handle common questions automatically. - **Real-Time Event Support**: During the event, attendees ask "What is happening now?" or "Where is the keynote?" and get instant, accurate responses. Your Event Helper tracks the schedule in real time so attendees spend less time confused and more time engaged with your content and networking opportunities. - **Networking Facilitator**: Your Event Helper can guide attendees to networking sessions, happy hours, and breakout rooms based on their interests. When someone asks how to meet other people in their industry, it suggests the right sessions and social events from your schedule rather than leaving networking to chance. - **QR Code Access**: Generate QR codes that link directly to your Event Helper. Print them on name badges, table cards, signage, or projection screens throughout the venue. Attendees scan and start chatting in seconds without typing URLs or downloading apps. - **Multilingual Attendee Support**: International conferences and meetups bring attendees from around the world. Your Event Helper communicates in the attendee preferred language, breaking down language barriers that often prevent international attendees from fully engaging with your event. ## How it works 1. **Enter Your Event Details**: Add everything attendees need: schedule, speakers, venue location, parking, ticket tiers, food options, Wi-Fi details, and any other logistics. The more complete, the fewer unanswered questions. 2. **Add Your FAQ**: Include the questions your team answers repeatedly: refund policies, dress code, accessibility, dietary accommodations, recording availability, and how to get there. 3. **Share Before the Event**: Add your joina.chat link to confirmation emails, event website, and social media. Attendees start getting answers to pre-event questions immediately. 4. **Support During the Event**: Display QR codes at the venue. Attendees scan and ask about the schedule, room locations, and session recommendations from their phone. Your team handles the big issues while the AI handles the rest. 5. **Review Attendee Insights**: After the event, review conversation data to see what attendees asked most. Use these insights to improve logistics, content, and communication for your next event. ## One Helper, Every Event Type Your Event Helper adapts to the format and scale of any gathering. - **Multi-Track Navigation** (Conferences & Summits): Help attendees navigate complex multi-day schedules with concurrent sessions, keynotes, and breakout rooms. Session recommendations based on attendee interests keep engagement high across all tracks. - **Hands-On Session Support** (Workshops & Training): Answer prerequisites questions, share material links, and guide participants through preparation steps. During workshops, attendees can quickly check instructions or requirements without interrupting the presenter. - **Low-Overhead Organization** (Meetups & Community Events): Small organizer teams benefit the most from automated attendee support. Handle RSVPs, share venue details, and coordinate logistics without hiring event staff for your monthly or quarterly gatherings. - **Online Attendee Engagement** (Webinars & Virtual Events): Support remote attendees with access links, timezone-adjusted schedules, platform instructions, and real-time technical help. Keep virtual attendance high by removing friction from the remote experience. - **Donor and Guest Support** (Fundraisers & Galas): Answer questions about dress code, parking, auction items, donation methods, and event programming. Your Event Helper represents your organization professionally while freeing staff to focus on guest experience. ## Who it is for - **Conferences**: Tech, business, industry events - **Meetups**: Community gatherings - **Festivals**: Music, art, cultural events ## Questions and answers ### Can it handle schedule changes? Yes! Just update the information and it immediately reflects in responses. ### Does it work at the event? Absolutely! Attendees can chat on their phones during the event for real-time help. ### Can it handle ticket sales? It can share ticket info and link to your ticketing platform. Integrations available for major platforms. ### Can the Event Helper handle schedule changes during the event? Yes. Update your event information in the dashboard and your Event Helper immediately reflects the changes in all conversations. Last-minute speaker swap, room change, or time shift, attendees get accurate details the moment they ask rather than relying on announcements they might have missed. ### How do attendees access the Event Helper during the event? Attendees chat through your joina.chat link on their phones, no app download required. Share the link in pre-event emails, print it on badges, display QR codes at the venue, or add it to your event app. It works on any device with a web browser. ### Can it support multi-day events with different schedules? Absolutely. Your Event Helper handles complex schedules across multiple days, tracks, rooms, and concurrent sessions. Attendees can ask about specific days, compare sessions happening at the same time, and plan their personal agenda through natural conversation. ### Does it help with pre-event registration questions? Yes. Before your event, the Helper answers questions about ticket types, pricing, early bird deadlines, group discounts, and what is included with each tier. It reduces the back-and-forth that typically clogs your event email inbox during the registration period. ### Can the Event Helper recommend sessions to attendees? When attendees describe their interests or role, your Event Helper suggests relevant sessions, workshops, and networking opportunities from your schedule. This personalized guidance helps attendees discover sessions they might have overlooked, increasing overall engagement and satisfaction. ### How does it handle questions about accessibility and dietary needs? Include your accessibility details and dietary options in the knowledge base, and your Event Helper shares them accurately when asked. Wheelchair access, hearing loops, vegetarian menus, allergy accommodations, attendees get clear answers about their specific needs without hunting through your website. ### Can I use the Event Helper for recurring events? Yes. Update the event details for each occurrence and your Helper is ready for the next edition. You keep all the knowledge base structure and only change what is different: dates, speakers, venue details. Previous event learnings carry over so your Helper improves with every edition. ### Can the Event Helper collect post-event feedback? For post-event surveys, we recommend pairing your Event Helper with a Feedback Collector. The Event Helper excels at real-time event support, while a Feedback Collector is purpose-built for gathering structured opinions through conversational surveys after the event concludes.