# The nine o’clock inquiry becomes a typed admissions record by morning.

You automate school admissions intake by putting a conversational agent in front of the first parent inquiry. It asks for the child's grade, the start term and the reason for looking, types the answers into a structured inquiry record, and posts it to your admissions office before anyone calls back.

## The process this page is about

Not "AI for schools". One process, the one that decides whether an interested family reaches your admissions office or gives up and looks at the next school on the search results: the admissions inquiry, the message that arrives before anyone has spoken to a person.

- **Who starts it**: A parent researching schools after the kids are in bed, comparing a page that answers in two minutes against one that asks them to create a portal account before they can even ask a question.
- **What it costs today**: An office line that goes to voicemail after 4pm, or a multi-page inquiry form that asks for the same family details whether the child is starting kindergarten or transferring in mid-year.
- **What it has to produce**: A typed inquiry record: the child, the grade and term, the reason the family is looking now, and whether a tour would help - handed to the admissions office, not decided by the conversation that collected it.
- **of families who start an application never finish it - the follow-up email arrives after they’ve already toured somewhere else**: 24% (source: Brown University)

## What it asks, and what it never asks

You name the fields your inquiry form already has. It does the asking, in whatever order the story comes out, and it keeps asking until the required ones are filled.

| Field | Type | Required | Why |
|---|---|---|---|
| parent_full_name | text | yes | Identity on the inquiry record |
| phone | phone | yes | How the office calls back |
| email | email | yes | Where the follow-up lands |
| child_first_name | text | yes | Which child this inquiry is about |
| grade_applying_for | text | yes | Routes to the right admissions timeline |
| desired_start_term | text | yes | When the family needs an answer by |
| current_school | text | no | Context for the transition, never a judgment |
| reason_for_interest | text | no | The reason, in their own words |
| tour_interest | boolean | no | Whether to offer a tour next, never a decision |
| learning_support_needs | text | no | Feeds the fit conversation, never an accommodation promise |

### And what it will not do

- It never says or implies that a child is accepted, wait-listed or declined. The admissions office makes that call, always.
- It never confirms a grade placement, or says what a learning difference means for admission.
- It never states or estimates a financial aid amount. Only the published tuition range, and the office confirms the rest.
- It never treats a vaccination date, a past grade or a diagnosis recalled from memory as verified. The office checks the file.
- The moment anything sounds like a child is unsafe right now, it stops asking questions and says to call the office, or 911.
- It never invents a field. If a family did not say it, the record says "Not captured" instead of a guess.

## Try the run yourself

Six situations an admissions office actually handles, each running its own agent with its own fields. Pick one and answer it the way a real parent would, out of order and mid-thought, and watch it ask the follow-up instead of accepting the blank.

- [My child wants to apply](https://joina.chat/l/cb-intake): Conversation page. The first inquiry: the grade, the term, and why now.
- [Something’s wrong at school](https://joina.chat/l/cb-safety): Conversation page. A concern described once, then straight to a person.
- [Do you take my child, or my aid](https://joina.chat/l/cb-fit): Chat widget. Grade fit and financial aid interest, qualified before a tour.
- [We went quiet](https://joina.chat/l/cb-reengage): Conversation page. No guilt, just a check-in on whether they’re still deciding.
- [We need to withdraw](https://joina.chat/l/cb-withdraw): Conversation page. The reason recorded, nothing promised in return.
- [Getting ready to start](https://joina.chat/l/cb-packet): Conversation page. Emergency contacts, allergies and pickup names, before day one.

## Frequently asked questions

**What does Gnosari do for a school admissions office?**

Gnosari runs the admissions inquiry a school would otherwise take by phone during office hours: the child's grade and start date, what the family is looking for, tour and open-day interest, and how to reach them. It asks one question at a time on your admissions pages or through a link, then posts a typed inquiry record to your admissions CRM. Your office opens a complete inquiry the next morning instead of a voicemail.

**How do I answer admissions inquiries that arrive at nine at night?**

Create a free Gnosari account and tell it which fields your inquiry form already has: student name and grade, entry year, programme interest, tour preference, parent contact. Put the link on your admissions pages. Gnosari runs the conversation at any hour, follows up when an answer is incomplete, and posts the inquiry to Slate or Blackbaud through a webhook, Zapier or Make. Admissions replies in the morning with the record already in the CRM.

**Will Gnosari tell a family whether their child is accepted or discuss financial aid?**

No. Gnosari is instructed never to say or imply that a child is accepted, wait-listed or declined, and never to confirm a grade placement. On aid, it records that a family wants to explore it, gives the published tuition range if asked, and never states an amount or confirms eligibility. Every decision comes from the admissions office and the financial aid committee, in writing, never from the conversation that took the inquiry.

**What does Gnosari do if someone reports a safety concern through it?**

Gnosari asks for the concern once, in the reporter's own words. The moment it sounds like a child is unsafe right now, it stops collecting fields and says plainly to call the school office or 911. It never assesses, minimises or investigates the report itself, and every report goes to a person at the school. The conversation is stored with the sentence each value came from, so staff see exactly what was said.

**Does Gnosari work with Slate or Blackbaud?**

Yes, through a webhook. The moment an inquiry record is complete, Gnosari posts a signed JSON payload to the address you give it, and Zapier or Make routes it into Slate, Blackbaud or the admissions CRM you already run. There is no Gnosari app to install on either side, and the inquiry is already in your Gnosari inbox before delivery starts, so a down endpoint never loses a family.

## Five minutes from now your after-hours inquiries could be typing themselves up.

Build the agent, put it on your admissions pages, and watch the first inquiry record arrive. Free to start, no card.

Full page: https://gnosari.com/for/education