# The midnight message becomes a typed enquiry record by dawn.

You automate wedding planner intake by putting a conversational agent in front of the first enquiry. It asks for the date they hope for, the guest count, the venue status and a budget range one question at a time, types it into a structured record, and never holds a date or quotes a price.

## The process this page is about

Not "AI for weddings". One process: the enquiry, the message that decides whether a couple ends up on your calendar or the next planner’s, before anyone has spoken to a person.

- **Who starts it**: A couple who just got engaged, or one who is three venues deep in comparison shopping, messaging late at night with a date they are hoping for and a budget they are still guessing at.
- **What it costs today**: A multi-page questionnaire with 40 to 50 questions that most couples never finish, or phone tag that stretches the qualifying step out past the point most couples have already messaged someone else.
- **What it has to produce**: A typed enquiry record: the date they hope for, the guest count, whether they have a venue, a budget range for understanding priorities, and the style they described, with no date held and no price quoted.
- **of wedding inquiries become a booking, industry-wide**: 10% (source: WedInspire)

## What it asks, and what it never asks

You name the fields your intake already has. It asks in whatever order the story comes out, and keeps asking until the required ones are filled.

| Field | Type | Required | Why |
|---|---|---|---|
| contact_names | text | yes | Identity on the enquiry record |
| contact_phone | phone | yes | How a planner calls back |
| contact_email | email | no | A second way to reach them, if they gave one |
| wedding_date_hoped_for | date | yes | The date they are hoping for, never held or confirmed |
| guest_count_estimate | number | yes | Roughly how many guests, for venue and budget fit |
| venue_status | text | yes | Whether a venue is already booked or still needed |
| budget_range | text | no | Understands priorities, never produces a quote |
| style_vision | text | no | The feeling they are picturing, in their own words |

### And what it will not do

- It never holds, confirms, or reserves a date. A planner checks the calendar and calls back.
- It never quotes or estimates a price, a package cost, or what something usually runs.
- It never comments on another vendor, venue, or planner, good or bad.
- It never treats a guess as a fact. A budget or headcount only approximated stays marked as an estimate.
- It never gives a planning opinion that is a professional judgment call, seating charts included.
- It never invents a field. If they did not say it, the record says "Not captured" instead of a guess.

## Try the run yourself

Six situations a planning studio actually handles, each running its own agent with its own fields. Pick one and answer it the way a real couple, or a real guest, would, out of order and mid-decision, and watch it ask the follow-up instead of accepting the blank.

- [We just got engaged](https://joina.chat/l/lg-intake): Chat widget. The first enquiry, in the corner of your studio’s own site.
- [Something went wrong this week](https://joina.chat/l/lg-emergency): Conversation page. A vendor cancels days out and watch it escalate straight to a coordinator.
- [Can you even do a wedding like ours](https://joina.chat/l/lg-fit): Conversation page. A destination or short-notice ask, qualified without confirming a date.
- [We went quiet for a while](https://joina.chat/l/lg-checkin): Conversation page. No guilt, just a gentle check on where things stand.
- [We need to cancel](https://joina.chat/l/lg-cancel): Conversation page. No refund promised, just the reason recorded with care.
- [RSVPing to the wedding](https://joina.chat/l/lg-rsvp): Conversation page. A guest confirms attendance and a dietary need, not a lead at all.

## Frequently asked questions

**What does Gnosari do for a wedding or event planner?**

Gnosari runs the enquiry conversation a planner would otherwise take by email at midnight: the date, the venue or the search for one, the guest count, the style the couple wants, budget range and how to reach them. It asks one question at a time on your site or through a link, then posts a typed enquiry record to your CRM. You open the consultation with the brief already written.

**How do I stop wedding enquiries going cold before I can reply?**

Create a free Gnosari account and tell it which fields your enquiry form already asks: wedding date, location, guest count, services wanted, budget range, contact. Put the link on your portfolio pages and in your auto-reply. Gnosari runs the conversation the moment a couple reaches out, follows up on thin answers, and posts the record to HoneyBook or Dubsado through a webhook, Zapier or Make. You reply in the morning with the brief in hand.

**Will Gnosari confirm a date or quote a package price?**

No. Gnosari is instructed never to hold, confirm or reserve a date, and never to quote or estimate a price or package cost. Both are the planner's call, made against a real calendar and a real proposal, and Gnosari says so plainly whenever a couple asks. It records the requested date and the budget range as stated, so the proposal you write is built on what they actually said.

**Can Gnosari collect RSVPs and dietary needs, or handle a problem close to the wedding?**

Yes, through separate agents. A guest confirms attendance, a plus-one, a meal choice and any dietary restriction in one short Gnosari conversation, recorded against a wedding that is already booked and never edited into the guest list by the agent. When something goes wrong close to the day, a dedicated agent takes what happened in the couple's words and how many days remain, then says a coordinator is being alerted now. It never negotiates with a vendor or promises an outcome.

**Does Gnosari work with HoneyBook or Dubsado?**

Yes, through a webhook. The moment an enquiry record is complete, Gnosari posts a signed JSON payload to the address you give it, and Zapier or Make routes it into HoneyBook, Dubsado or the CRM you already run. There is no Gnosari app to install on either side, and the enquiry is already in your Gnosari inbox before delivery starts, so a down endpoint never loses a couple.

## Five minutes from now your midnight enquiries could be typing themselves up.

Build the agent, put it on your portfolio pages, and watch the first enquiry record arrive. Free to start, no card.

Full page: https://gnosari.com/for/events-wedding