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Beauty & Wellness
AI for Salons & Med Spas
Add AI to Your Salon.Every Client Consulted, Every Allergy Flagged.
This is how salons and med spas add AI: a Gnosari agent that runs the client consultation as a conversation, adapts to the service booked, and flags allergy and patch test risks before the client sits in the chair. The full consultation question list is below, free to copy.
95+
languages your clients can answer in
24/7
Lead capture
5 min
Setup time
Free to start
5 min setup
No code
A hair consultation form template collects six things: current hair condition and prior chemical services, the desired result with reference photos, allergy and patch test history, medications that affect the scalp or skin, lifestyle and maintenance tolerance, and budget. Copy the questions below and use them free. Gnosari asks the same questions as a conversation, adapting each one to the service booked, so the stylist starts with a complete brief instead of a blank form.
Getting Started
4 Ways to Use AI in Your Salon
From new-client consultation to re-booking, here is what one Gnosari agent handles for your salon - each running live from the same conversation.
This is the hair consultation form template in action. Gnosari asks the questions over SMS before the appointment: prior chemical services, allergy and patch test history, current medications, scalp condition, and the style goal. It adapts to the service booked, so a balayage client is asked about PPD and patch tests while a keratin client is asked about prior smoothing treatments.
Captures Service Chemical History Allergies Hair Condition Style GoalTry asking
Replace the awkward checkout question with a private conversational follow-up 24-48 hours after the appointment. Clients share honest feedback they would never say at the desk, giving you a chance to recover the relationship before it becomes a public review.
Captures Color Result Scalp Reaction Rating Rebook IntentTry asking
A consultation form is only current on the day it is filled in. Before a returning client visits, Gnosari checks what changed: new medications, new allergies, a different style goal. The stylist walks in with an updated record instead of relying on a form from eight months ago.
Captures Medications New Allergy Style Update Hair ChangesTry asking
For med spas handling Botox, fillers, or laser treatments, Gnosari collects the intake conversationally: medications, autoimmune conditions, prior procedures, and consent acknowledgement per treatment. It replaces the waiting-room clipboard with a guided dialogue that surfaces contraindications before the appointment rather than minutes before the needle.
Captures Treatment Medications Prior Procedures Contraindications ConsentTry asking
Live demo agent
A real Gnosari agent. Ask it anything.
A real Gnosari agent - ask it anything.
Free template
The Hair Consultation Form Questions
A free hair consultation form template with every question worth asking, grouped the way a stylist works through a consultation. Copy it into a Word doc or PDF, or let a Gnosari agent ask the same questions as a conversation that adapts to the service booked - so the stylist starts with a complete brief.
Hair Condition & Chemical History
- How would you describe your hair right now - texture, density, any breakage?
- What chemical services have you had in the last 6-12 months - color, bleach, relaxer, keratin?
- Roughly when was your last color or lightening service, and where?
- Have you used box dye or henna at home?
The Result You Want
- What look are you going for at this appointment?
- Do you have reference photos of the result you love?
- Are there past results you disliked, and what went wrong?
- How different is this from your current hair?
Allergy & Patch Test History
- Have you ever reacted to hair color, dyes or latex?
- Do you know if you are sensitive to PPD or other color ingredients?
- When was your last patch test, if you have had one?
- Any scalp or skin conditions we should know about?
Medications & Skin Sensitivity
- Are you taking any medications that affect the scalp or skin, such as Accutane?
- Are you pregnant or breastfeeding?
- Any recent changes in medication or health?
- Do you have known allergies to anesthetics such as lidocaine?
Lifestyle & Maintenance
- How much time do you spend styling your hair day to day?
- How often can you realistically come in for upkeep?
- What products do you currently use at home?
- Do you prefer a low-maintenance result or are you happy with regular upkeep?
Budget & Booking
- What budget range are you comfortable with for this service?
- Are you open to add-on treatments such as a bond builder or gloss?
- What days and times generally work for you?
- Do you consent to how your consultation answers are stored and used?
What not to ask on a consultation form
- Don't treat a ticked "no allergies" box as the end of it - ask the follow-up, because clients skim safety questions. A conversation that hears "box dye reaction" asks about PPD automatically.
- Don't collect med spa health and medication details you have not confirmed you can hold - this is medical-adjacent data in the US, so scope it against your own regulatory obligations before you ask.
- Don't ask the same questions for a balayage and a chemical relaxer - adapt to the service booked so clients only answer what is relevant.
- Don't bury the consent and cancellation terms in a wall of text - state them plainly and ask the client to acknowledge them.
Comparison
Why a Conversation Beats a Consultation Form
How AI conversations compare to the PDF templates and booking-suite forms salons use today.
Static Forms
Point Tools
Gnosari
Getting it completed
A PDF template emailed ahead. Most clients never open it
A form buried inside the booking flow (GlossGenius, Vagaro)
An AI conversation over SMS, one question at a time
Allergy and patch test history
A checkbox ticked "none" without reading
One generic form for every service
Asks about PPD and patch tests only when a color service is booked
Medication contraindications
A blank line the client leaves empty
No follow-up when Accutane is mentioned
Hears "Accutane" and asks the follow-up questions automatically
Med spa intake
A clipboard in the waiting room, minutes before a procedure
A checkbox list that never asks a second question
Surfaces contraindications as a structured record, before the appointment
How it works
How to Add AI to Your Salon or Med Spa
No app for the client to install and no forms to chase - most salons are live in under 15 minutes, and every consultation comes back as a structured, timestamped record.
- 1Set it up
Start from the free template
Take the hair consultation form questions above - chemical history, desired result, allergies, medications, maintenance and budget. Copy them as they are or edit to match your services.
- 2Make it yours
Add your services and safety flags
Tell the agent your service menu so a color client is asked about PPD and patch tests, a waxing client about Accutane, and a med spa client about blood thinners and prior injectables.
- 3Share it
Send it before the appointment
Share the consultation as an SMS link or embed it on your booking page, so clients answer from their phone before they sit in the chair.
- 4Get results
Hand the stylist a complete brief
The agent asks the follow-up a checkbox never could, then flags what matters.
Every consultation arrives as a structured, timestamped record - allergies, chemical history, style goal and consent - ready to export into Vagaro, Boulevard or Fresha.
Reach Clients Before They Sit in the Chair
The same consultation works as an SMS link, a website bubble, or a QR code at the front desk. Pick the surface - the conversation stays the same.
Full-screen conversation
Embed the whole conversation as a page or an iframe - perfect for a dedicated "Get started" or onboarding link.
Inline on any page
Drop the agent straight into a landing page or blog post, right alongside your content.
Private link
Send one client a unique link - no login, works on any device. Answers come back tagged to that client.
QR code
Put a QR on a business card or seminar handout - a scan opens the agent on the client's phone.
Printed poster
Print an "Add AI to your business" poster with a tracked QR for your lobby or an event booth.
Integrations
Connects to Your Beauty Salons & Spas Stack
Gnosari integrates with the tools you already use, powered by MCP.
Vagaro
Salon Management
Enrich Vagaro client profiles with structured consultation data, allergy records, and post-service feedback collected through Gnosari conversations.
Fresha
Salon Management
Connect pre-appointment consultation and feedback data with Fresha bookings for a complete client record.
Boulevard
Salon Management
Push structured consultation data and service preferences into Boulevard for premium salon and med spa workflows.
Mangomint
Salon Management
Feed adaptive consultation answers into Mangomint's client records so service-triggered forms start from a conversation instead of a blank template.
Mindbody
Wellness Platform
Sync client consultation records and feedback with Mindbody for spas and wellness studios using the broader platform.
Pricing
What the Consultation Form Actually Costs You
Most salons already pay for forms inside another tool. Here is what you are paying, and what changes.
Free PDF or Word template
Free, and mostly uncompleted
Salon booking suite (Vagaro)
Add-ons to customize
Premium salon and med spa platform (Boulevard)
Premium tier
Commission model (Fresha)
Per-new-client fees
Best value
GnosariFrom $0
The template on this page is free to copy. Gnosari is what asks the questions for you: adaptive consultations, allergy flagging, and post-service feedback in one agent, starting on the free plan with no per-form or per-seat fees.
Why Trust Gnosari
Built for Consultation Data
Salons and med spas collect allergy, medication, and consent answers. Here is how Gnosari handles them.
Sensitive answers, asked properly
Med spas and salons handle medication and allergy disclosures. Gnosari asks the follow-up question instead of accepting a blank line, and keeps each answer as its own record. Review your own regulatory obligations before collecting health data, and talk to us about your requirements.
Patch test and allergy records
Every PPD, latex, and lidocaine answer becomes a timestamped record with the follow-up questions attached, not a tick box nobody read.
Your data, exportable
Every consultation becomes a structured record you own and can export at any time, into your salon software or out of it.
No-code setup
Live from a salon or med spa template in under 15 minutes. No developer needed.
Common Questions
Frequently Asked Questions
Everything you need to know about getting started. Can't find the answer you're looking for? Reach out to our team.
A complete hair consultation form template covers six areas: current hair condition and prior chemical services (color, bleach, relaxer, keratin), the desired result with reference photos, allergy history including PPD and latex plus patch test status, current medications that affect the scalp or skin such as Accutane and blood thinners, lifestyle and maintenance tolerance, and budget. The full question set is on this page, free to copy.
Explore More Industries
Related Industries
See how other industries use AI conversations to transform their data collection.
Know Every Client Before They Sit in the Chair
Copy the consultation template for free, or let Gnosari ask the questions for you: allergy risks caught, patch tests logged, and honest feedback captured through conversations clients actually answer.
No coding required
Salon & spa templates
Your data, exportable
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