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Mental Health & Therapy
AI for Therapists
Add AI to Your Therapy Practice.Intake, Not an AI Note-Taker.
This is how therapy practices add AI: a Gnosari agent that replaces the 8-page intake packet with a guided conversation clients finish. Clients share history, medications, goals and PHQ-9 or GAD-7 answers at their own pace, and you get a structured record before session one. It does not sit in your sessions, record audio, or write your progress notes - that is a note-taker, and this is not one.
34.8%
mean therapy dropout rate - highest risk between intake and session one
24/7
Lead capture
5 min
Setup time
Free to start
5 min setup
No code
Therapy practices add AI by putting a Gnosari conversational agent in front of intake. It replaces the 8-page intake packet with a guided conversation. Clients chat on their phone at their own pace; Gnosari asks about history, medications, goals, and PHQ-9 or GAD-7 answers, then delivers a structured record to your EHR. It is intake, not an AI note-taker: Gnosari collects information before session one and between sessions, and never records, transcribes, or writes your progress notes.
Getting Started
4 Ways to Use AI in Your Therapy Practice
From new-client intake to between-session check-ins, here is what one Gnosari agent handles for your practice - never touching your session notes.
Replace the 8-page intake packet with a warm, guided conversation. Gnosari asks about mental health history, current concerns, goals, and medications one question at a time - adapting based on responses. A real-world NHS study of 64,862 patients found conversational AI intake reduced assessment time by 12.7 minutes per patient.
Captures Presenting Concern Duration Therapy History Medications Treatment GoalsTry asking
Short conversational mood and symptom check-ins between sessions capture what happens in the days your client is not in your office. Structured PHQ-9 and GAD-7 data flows directly to the clinical record - enabling measurement-based care without adding to your workload.
Captures Week Summary Mood Range Notable Event Homework ProgressTry asking
Capture what clients want to remember from their session and track homework adherence. VA research found higher imaginal homework adherence predicted twice the odds of PTSD remission - yet adherence is rarely captured between sessions. This is client-reported reflection, not a transcript of your session.
Captures Key Insight Homework Readiness Session RatingTry asking
For group practices and online platforms, conversational matching goes deeper than demographics and modality preferences. Capture severity indicators, trauma history context, and treatment fit signals, so the first therapist a client meets is the right one.
Captures Presenting Issue Severity Modality Preference Practical NeedsTry asking
Live demo agent
A real Gnosari agent. Ask it anything.
A real Gnosari agent - ask it anything.
Free template
The Therapy Intake Form Questions
The questions behind good therapy intake form software, grouped the way you would work through a first-session prep - not an 8-page packet. Copy them as your intake, or run them as a Gnosari conversation that adapts to each answer and lands a structured record in your EHR before session one.
What Brings You In
- What is going on that made you reach out for therapy now?
- How long has it been at this level?
- How is it affecting your sleep, work and relationships?
- What would a good outcome from therapy look like for you?
Your Background
- Have you been in therapy or counseling before, and how did it go?
- Is there any family history of mental health concerns you are comfortable sharing?
- Are there major life changes shaping what you are bringing in?
- Who are the main supports in your life right now?
Health & Medications
- Are you currently taking any medications, including psychiatric ones?
- Are you working with a prescriber or primary care doctor on this?
- Are there medical conditions your therapist should be aware of?
- How would you describe your use of alcohol or other substances, if relevant?
How You Are Doing Right Now
- Over the last two weeks, how often have low mood or loss of interest come up? (PHQ-9)
- Over the last two weeks, how often have you felt anxious or on edge? (GAD-7)
- How have your sleep and appetite been lately?
- What helps on the harder days, and what makes them worse?
Goals, Logistics & Consent
- What are your top goals for therapy, in your own words?
- What days and times generally work for sessions?
- Will you be using insurance, and if so, which plan?
- Do you consent to how your information is stored and used, as set out in the privacy note?
What not to ask on a therapy intake
- Don't run active suicide or self-harm risk screening on an unmonitored intake form - a static form can't respond to a crisis. Keep acute risk assessment inside a live clinical contact.
- Don't ask for detailed trauma narratives before session one - collect what you need to know, not the story itself, and let it surface in the room where there is support.
- Don't collect protected health information you have not confirmed you can hold - scope the intake against your own HIPAA obligations before you send it.
- Don't front-load the whole packet - ask one question at a time so an anxious client finishes instead of abandoning.
Comparison
Intake Packets, Note-Takers, and AI Conversations
Three different tools get called AI for therapists. Only one of them collects your intake.
Static Forms
Point Tools
Gnosari
What it actually does
8-page PDF or portal form before session one
AI note-takers record and summarize the session itself
AI conversations that collect intake before and between sessions
Session recording
None
Records and transcribes the clinical hour
None - Gnosari is never in the room
Data quality
Comes back largely incomplete - blank fields and "N/A" lines
Rich on the session, blank on everything before it
A complete, structured clinical record from an adaptive conversation
Between-session signal
Nothing until the next appointment
Nothing - it only exists during sessions
Conversational PHQ-9 and GAD-7 check-ins feeding the record
How it works
How to Add AI to Your Therapy Practice
No code and no new EHR to migrate to - add the conversational intake layer your practice management software does not have, and get a structured record before session one.
- 1Set it up
Describe what you need before session one
Start from the therapy intake template - presenting concern, history, medications, goals, consent. You define the data, not the question wording.
- 2Make it yours
Scope it to what you will collect
Adjust it for your modality and specialties, and check the scope against your own HIPAA obligations, licensing board and payer contracts before anything goes live.
- 3Share it
Send it where clients already are
Drop the intake into your booking confirmation, your website, or a waiting-room QR code - no portal login and no PDF attachment.
- 4Get results
Receive a structured record, not a transcript
Clients answer at their own pace on their phone; you get an organized intake with symptom scores.
Every answer arrives as a structured, timestamped field - ready to drop into SimplePractice, TherapyNotes or Jane. Your sessions stay private and unrecorded.
Meet Clients Where They Already Are
The same intake works as a link in a booking confirmation, a website bubble, or a QR code in the waiting room. Pick the surface - the conversation stays the same.
Full-screen conversation
Embed the whole conversation as a page or an iframe - perfect for a dedicated "Get started" or onboarding link.
Inline on any page
Drop the agent straight into a landing page or blog post, right alongside your content.
Private link
Send one client a unique link - no login, works on any device. Answers come back tagged to that client.
QR code
Put a QR on a business card or seminar handout - a scan opens the agent on the client's phone.
Printed poster
Print an "Add AI to your business" poster with a tracked QR for your lobby or an event booth.
Integrations
Connects to Your Therapists & Mental Health Stack
Gnosari integrates with the tools you already use, powered by MCP.
SimplePractice
Therapy EHR
Feed structured intake data from conversational collection directly into SimplePractice client records - replacing static portal forms.
TherapyNotes
Therapy EHR
Push client intake records and between-session check-in data into TherapyNotes for seamless clinical documentation.
Jane App
Practice Management
Sync conversational intake data with Jane App client profiles and appointment workflows.
IntakeQ
Intake Forms
Complement IntakeQ's form-based workflow with Gnosari's conversational layer for higher completion and richer data.
TheraNest
Practice Management
Route conversational intake records and between-session check-in data into TheraNest without rebuilding your existing client workflow.
Pricing
Add Intake Without Adding a Platform
What a solo practice usually pays to cover intake, check-ins, and scoring - versus one Gnosari agent alongside the EHR you already have.
Therapy EHR (SimplePractice, solo)
$49-$99/mo
Therapy EHR (TherapyNotes)
$49-$59/mo
Intake add-on (IntakeQ)
Add-on to your EHR
Measurement-based care tool
Separate adoption
Best value
GnosariFrom $0
Gnosari is not another EHR to migrate to. Keep SimplePractice or TherapyNotes, add the conversational intake layer they do not have, and start on the free plan with no per-form or per-client fees.
Why Trust Gnosari
Security, and the Compliance Question
Therapists are covered entities, so read this part before you collect anything. Here is what we document, and what you need to confirm for yourself.
Encrypted in transit and at rest
All data in transit is encrypted using TLS/SSL, and sensitive data at rest is encrypted. The specifics are in our Privacy Policy and Terms rather than in a marketing claim.
Check it against your own obligations
Review our Privacy Policy and Terms against your HIPAA obligations, your licensing board's requirements, and your payer contracts before any protected health information goes in. If regulatory coverage is a hard requirement for your intake, confirm it with us in writing first.
Intake only, never a recording
Gnosari collects what clients tell it before and between sessions. It does not record, transcribe, or generate notes from the clinical hour.
Your content stays yours
You retain ownership of your content, and every conversation becomes a structured record you can export into your EHR or your own files.
Common Questions
Frequently Asked Questions
Everything you need to know about getting started. Can't find the answer you're looking for? Reach out to our team.
Therapy intake form software collects everything you need to know about a client before session one: presenting concern, mental health and trauma history, medications, goals, consent, and insurance details. Traditionally it delivers that as an 8-page PDF or a portal form. Gnosari delivers it as a conversation instead - the client answers one adaptive question at a time on their phone, and you receive the same structured record without the packet that scares people off.
Explore More Industries
Related Industries
See how other industries use AI conversations to transform their data collection.
Replace the Intake Packet With a Conversation
Try the therapy intake form software that meets clients where they are - a conversation before session one, a structured record for your EHR, and no recording of your sessions.
No coding required
Therapy-specific templates
Never records your sessions
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